Business goal
What outcome should the software create?
What happens if the project is delayed?
Which business metric should improve?
Malead Technologies Limited
Software Project Planning Checklist for Founders and Operators
A practical checklist for clarifying business goals, users, roles, workflows, integrations, reporting, security, budget, and launch pressure before development starts.
Users and roles
Who uses the system?
What can each role see or change?
Which actions require approval?
Workflows
What process exists today?
Where do handoffs happen?
Which states need review, rejection, or escalation?
Integrations and data
Which providers, APIs, or internal tools must connect?
What data must stay accurate?
What should be imported, exported, or reported?
Payments and sensitive actions
Does money, credit, wallet activity, or pricing need to be tracked?
What should be logged?
What needs reconciliation?
Reporting and dashboards
What should support teams inspect?
What should managers review daily?
What reports will leadership need?
Security and launch
What data is sensitive?
What needs role-based access?
What launch deadline, budget range, and support expectations exist?